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OneSource News

Changes In Hiring Practices

Updated as of 3/10/21

Dear Colleagues:

We have recently implemented a number of measures to protect our campus community while maintaining continuity of academic and research programs, clinical care, and mission critical administrative and operational functions. However, we are not immune to the enormous financial impact that has resulted from COVID-19. As a result, President Barchi has directed the implementation of a hiring freeze and the suspension of certain personnel transactions.

Effective 4/2/2020 and until further notice, the following position cost controls will be in place; general exceptions are listed below this table:

Needing to replace your Rutgers Newark or New Brunswick Campus RU ID?

The Rutgers University Identification (RU ID) card is the official photo identification card issued to serve as the primary form of identity verification throughout the university. The type of RU ID card issued is dependent on your primary role at the university. You are permitted to have only one active RU ID card at any time.

There is a $20 replacement fee for all lost, stolen, or intentionally damaged RU ID cards.

IMPORTANT BENEFITS INFORMATION: New Online Medical, Prescription, and Dental Insurance Open Enrollment

Dear Rutgers Colleagues,

The New Jersey Division of Pensions and Benefits (NJDPB) has designated October 1, 2020 – October 31, 2020 as Open Enrollment. Open Enrollment is your yearly opportunity to review benefits and make changes for the next calendar year. While more information regarding Open Enrollment will be available later this month, we wanted to provide an important update regarding a change to the Open Enrollment process.

Hiring Freeze and Position Cost Control Presidential Directive Exception Process

Updated as of 12/31/20

The Hiring Freeze and Position Cost Control Presidential Directive (Freeze) allows for exception requests under certain very limited circumstances, including positions that support clinical care, COVID-19 activities, health and safety, activities deemed as mission critical, and positions supported through external funding.

Rule Relaxation for the Rehiring of Retired Employees and Waiver of Benefits Waiting Period for COVID-19 Related Work

Dear Rutgers Colleagues:

Governor Murphy recently signed Executive Order 155 which among other things, relaxes rules related to the hiring practices for COVID-19 related work, (a) eligible retirees would be able to return to work sooner than previously allowed and (b) there would be a temporary waiver of the 2-month waiting period for health insurance enrollment for new hires.


Eligible retirees who are working on COVID-19 related work would be eligible for temporary re-employment after a 30-day severance. This is a relaxation of the 180-day severance previously required by the State.

COVID-19 Temporary Relaxation of Background Check Policy (RBHS)

Dear Colleagues,

The government closures effected in order to slow the spread of COVID-19 have resulted in significant delays in the processing of pre-employment background checks. As we continue to assess our current policies and procedures in order to support the continued operations of the university, we are implementing a COVID-19 temporary relaxation of the Background Checks for Staff and Faculty Positions Policy (60.1.30). The COVID-19 policy relaxation will allow candidates to commence employment pending the completion of the full background check process if the candidate clears the Sex Offender Registry portion of the background check. At this time, the policy relaxation will apply to all Rutgers entities.

COVID-19 Telecommuting and Wellness Site – Resources for Working Virtually and Maintaining Wellness

COVID-19 Temporary Relaxation of Background Check Policy

Dear Rutgers Colleagues:

As part of University Human Resources’ continued efforts to provide employees information and guidance during this time of uncertainty, we would like to share with you the new COVID-19 Telecommuting and Wellness website. This site provides guidelines and resources to help employees effectively manage working remotely and the stress that may come along with it. These resources focus on supporting the physical and mental wellbeing of our employees as they continue to adjust to workplace and life changes as a result of the COVID-19 pandemic.

Grand Opening of the OneSource Rutgers Faculty and Staff Service Center

August 30, 2019

Dear Colleagues,

The wait is over! Today is the grand opening of the OneSource Rutgers Faculty and Staff Service Center (OneSource)!

OneSource is Rutgers’ new, best-in-class service center that provides human resources and payroll services to all faculty and staff in an efficient, simplified, and friendly manner. And we are ready to serve you!

OneSource Rutgers Faculty and Staff Service Center – Opening Date

Dear Colleagues:

We are very excited to announce that the OneSource Rutgers Faculty and Staff Service Center (OneSource) will open on August 29, 2019! OneSource is a customer-focused organization that will provide key human resource and payroll services to all faculty and staff in an efficient, simplified, and friendly manner.

Here are the benefits of this initiative.