Medical, Prescription, and Dental Benefits
New 12-month employees are subject to a 2-month waiting period for state health benefits to become effective. Academic year employees beginning on September 1 will not be subject to the above waiting period. Employees who transfer from an eligible State Health Benefit Plan (SHBP) employer may be eligible to waive the 2-month waiting period. To do so, the new employee must have active SHBP benefits on the new date of hire and elect benefits through Rutgers University.
- Complete enrollment through Benefitsolver by accessing a link on the MyNewJersey portal
- Provide marriage certificate, if applicable
- Provide Certificate of Civil Union or Domestic Partnership, if applicable
Paid Time Off
Transferring of Sick Time and/or Vacation Accrual Date from Another State Employer
As indicated in the University Regulations and Procedures Section 60.3.5 unused and accrued sick days and the vacation accrual date at the time of separation can be transferred from another New Jersey state employer to Rutgers University. The employee must be transferring from a New Jersey state employer without a break in service. Unused and accrued sick days and vacation accrual based on the original New Jersey state employment date of hire are not transferrable from public institutions including, but not limited to: employees transferring from counties and municipalities, political subdivisions of the State, school districts, and community colleges.
Sick Days
Unused and accrued sick days at the time of separation can be transferred from another NJ state employer to Rutgers University. A letter from the former state employer must be provided to University Human Resources (UHR) indicating the employee's original hire date, scheduled weekly hours, and number of unused and accrued sick days at the time of separation.
Vacation Accrual Date
Staff employees who transfer from another NJ state employer without a break in service, the vacation accrual date will be the date originially hired in an eligible NJ state position. A letter from the former state employer must be provided to the Rutgers University Human Resources Department (UHR) noting the employee's former position, hire date, termination date, and eligibility for vacation time while employed with the former employer.
Administrative Leave (AL) and Personal Holidays (PH)
Administrative leave and personal holidays days are not affected by transfer from a state employer, and all employees who are transferring are subject to the same rules as new employees.
Retirement Systems
Public Employees' Retirement System
If an employee who is participating in PERS accepts a PERS-eligible position at Rutgers University, he or she will remain in PERS and will continue to contribute to that retirement system. Previous months contributing to PERS will apply towards the 10-year vesting period. A Report of Transfer Form must be completed and submitted to the employee's department Payroll liaison.
If an employee who is participating in PERS accepts an ABP-eligible position at Rutgers University, he or she will have the one-time option to remain in PERS or transfer to the ABP retirement system within 30 days of hire. Individuals who fall into this category should contact the OneSource Faculty and Staff Service Center at 732-745-SERV (7378) and request that an information kit be sent to aid in this decision.
Alternate Benefit Program
If an employee who is participating in ABP accepts an eligible position at Rutgers University, he or she will remain in the ABP retirement system. An Application for Transfer Form and Carrier Allocation/Salary Reduction Form must be completed and submitted to the employee's department Payroll liaison. The enrollment form should indicate if the employee is eligible for immediate vesting. Also, a new investment carrier enrollment kit must be completed and returned to the investment carrier, with a copy attached to the enrollment materials.
Teacher's Pension and Annuity Fund
If an employee transfers from a position where he or she participated in TPAF and accepts a PERS- or ABP-eligible position, he or she may be eligible to transfer contributions and service credit to the new retirement system. An enrollment application for the new system and an Application for Interfund Transfer must be completed. For more information, please contact the OneSource Faculty and Staff Service Center at 732-745-SERV (7378).
For more information on retirement system options, please review the FAQ page.
Additional Information
If you have further questions, contact OneSource at 732-745-SERV (7378) or request information through the self-service portal at OneSource.rutgers.edu.