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Hiring Freeze and Position Cost Control Presidential Directive Guidelines

Updated as of 9/7/21

Effective 4/2/2020 and until further notice, the following position cost controls will be in place; general exceptions are listed below this table:

Category Suspended Actions Exclusions
Hiring Freeze
  • All Current Recruitments
  • Extension of verbal or written job offers
  • Student Worker appointments
  • Summer and Winter Session Hires
  • Job offers for regular Class 1 faculty and staff accepted in writing by April 2, 2020
Reappointments for TT and NTT Faculty, Post-Doc, and TA/GA
  • None - No change from current practice
  • N/A
Fall PTL Appointments
  • At the discretion of the dean based upon enrollment needs and budgetary constraints
  • Require Dean Approval
Faculty - Out-of-Cycle Increases
  • All
  • Faculty Salary Pay Equity Reviews
Staff Positions - Classifications, Reclassifications, Promotions
  • All
  • N/A
Staff In-Grade Increase, Acting Pay
  • All New
  • Extension of acting pay
  • N/A
Temporary Staffing Firm Hires
  • None
  • N/A
Independent Contractor
  • None
  • N/A
Class 8 Secondary Assignments
  • New appointments
  • Reappointments
  • Summer administrative stipends for academic year faculty
  • Salary supplements for faculty serving in administrative assignments such as department chair or program director
  • Faculty summer research appointments
UBHC Secondary Assignments
  • New appointments
  • N/A
RWJ Secondary Assignments
  • New appointments
  • N/A

Exception Approval

Exceptions to the position cost controls will be considered on a very limited basis as described below:

Position Category Exception Authority
Clinical Care Chancellor Strom
Positions supported by extramural research funds Cabinet Officer
Positions with guaranteed external funding Cabinet Officer or Designee
NTT Positions Chancellor
Positions that directly support COVID-19 activities Cabinet Officer
Positions that support health and safety Cabinet Officer
Positions that support mission critical activities Cabinet Officer

Questions related to the hiring freeze and other suspended personnel transactions should be directed to OneSource Rutgers Faculty and Staff Center at 732-745-SERV (7378) or at