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Vacation Carryover Deadline - June 30, 2023

Dear Rutgers Colleagues:

As we approach the end of the current fiscal year, I am writing to remind you that, pursuant to university policy and negotiated agreement, staff employees who are eligible to accrue paid time off may only carry forward into the next fiscal year the equivalent of one year of accrued vacation days. In order to avoid forfeiting credited vacation time in excess of the carryover cap, staff members are encouraged to work with their supervisors now to review workload and staffing requirements for their department, and to develop a plan to use excess vacation time prior to June 30, 2023.

Employees may review their available vacation time by viewing the Absence Balances and Details information in Employee Self Service. Employees who are not able to exhaust all credited vacation time in excess of the cap may wish to support colleagues suffering from catastrophic medical conditions by donating excess vacation time to either the Compassionate Leave Program or the Staff Leave Donation Program. Please note participation in these banked leave programs is governed by the terms of collective negotiation agreements and university policy.

Because you accrue your vacation time monthly for the previous month worked, when planning to exhaust excess time, please remember that you will be credited vacation time accrued for the month of June on July 1.

Thank you in advance for your cooperation and if you have any additional questions, please contact OneSource Rutgers Faculty and Staff Service Center at 732-745-SERV (7378).


Vivian Fernández
Senior Vice President for Human Resources