Dear Colleagues,
We write to provide an important clarification regarding the recent flexible work arrangement communication sent on August 27th, and the associated deadline to resubmit new applications.
As of August 31, 2024, all flexible work arrangements in the FlexWork@RU Application System expired, as the system was unable to accept future-dated applications beyond the end of last year’s pilot program period. This means that all flexible work arrangements that were in place have expired as of that date. As a courtesy to ensure that we did not provide a deadline that conflicted with the start of the Fall semester activities, we provided a two-month grace period for the review and resubmission of applications to commence or continue flexible work arrangements.
For those aligned staff employees who have flexible work arrangements as a provision of their collectively negotiated agreement, we footnoted that the pilot nature of the FlexWork@RU Pilot Program did not impact the terms or conditions of their agreement. However, to clarify, the requirement to review and resubmit applications for a flexible work arrangement remains appropriate. All employees working remotely are required to submit an application through the approved university system. Importantly, these arrangements need to be revisited and approved annually.
To ensure compliance and maintain your flexible work schedule, please submit your updated application as soon as possible and no later than October 31, 2024. Please do not submit a new flexible work arrangement until you have received further instructions from your HR representative or your Dean, Director, or Department Head regarding the designated approvers for your unit.
Visit the FlexWork@RU Pilot Program website to view frequently asked questions and find additional resources. A System User Guide is available to help employees and department heads navigate through the application process.
Should you have any questions, please submit a ticket through the HR and Payroll Support Portal.
Thank you for your attention to this matter.
Sincerely,
Vivian Fernández
Senior Vice President Human Resources